Fire Door Inspection Software: A Practical Guide

A fire door only works if it's maintained — and proving it's maintained is now a legal expectation, not a nicety. Under the Fire Safety (England) Regulations 2022, responsible persons for many multi-occupied residential buildings have explicit duties to check fire doors and keep records of those checks. Fire door inspection software is how those checks become a defensible, photo-backed record instead of a clipboard that's easy to lose. This guide covers what to look for, and where a mobile inspection app fits. (Confirm the exact duties and frequencies that apply to your building before relying on them.)

What fire door inspection software does

Structured per-door checks against a consistent checklist — gaps and clearances, seals and intumescent strips, self-closers, hinges, glazing, signage and certification.
Photo evidence on each door, tied to a door reference and location.
A door register — every door listed, with its full inspection history.
Remedial actions tracked from defect found to fix verified.
Clean, dated reports for the responsible person or an inspector.

Why evidence and a door reference matter

Under the current duties the record is the proof. A fire door check written as "all OK" with no photo and no door reference isn't defensible if it's ever questioned. Software that forces a photo and a location on every door turns each inspection into evidence you can stand behind. For what to actually check on each door, see the fire door inspection checklist and common fire door defects and how to spot them.

A door register and inspection history

The value compounds over time: a register that shows every door, when it was last checked, what was found and whether it was fixed. That history is what demonstrates ongoing compliance rather than a one-off snapshot. On cadence — how often different doors need checking — see how often should fire doors be inspected.

Tracking remedials to close-out

Finding a defective door is only useful if the fix happens. Good software assigns the remedial to someone, chases it, and closes it only with a re-check and evidence — so a failed door doesn't quietly stay failed. The maintenance side is covered in fire door maintenance: a practical guide.

The tools worth knowing

Options range from specialist fire-door and building-safety platforms (built around door registers and the golden thread of information) to general mobile inspection apps such as SafetyCulture (iAuditor) configured with a fire-door checklist. The specialist tools go deeper on portfolio-wide compliance; the inspection apps are faster and cheaper to adopt for teams doing the checks themselves.

How to choose

Can you run a per-door check with photos, offline, on a phone?
Does it keep a door register with full history?
Can you tie each check to a door reference and location?
Are remedials tracked to a verified close-out?
Does the report stand up as compliance evidence?

Where SiteAudit fits

SiteAudit runs fire door inspections as templated, photo-backed checks — each door captured against a consistent checklist, tied to a location, with remedials tracked to close and a clean PDF record at the end. It works fully offline, which matters in stairwells and basements with no signal.

Where it's a fit: contractors and FM teams doing fire door checks who need them consistent, evidenced and defensible. Where it isn't: if you need a full building-safety platform managing the golden thread across a large residential portfolio, a specialist system may suit better. For most teams the need is the check done properly and the evidence kept — which is exactly what a focused inspection app delivers.

Fire Door Inspection Software